State Executive Board Responsibilities

 Executive Board:
  • Consists of the following: President, the Vice-President, Secretary, Director ofLegislative Staff, the four District Coordinators, the State Advisor, the four District Advisors, an Alumni Representative, the Parliamentarian, and the Sergeant-at-Arms.
  • The President, the Vice-President, the Secretary, and the four District Coordinators are elected at the Spring Conference by the student delegates in attendance and serve for one year. The Chair of the Statewide Jurisprudence Committee is also elected at the Spring Conference as a non-executive board member.
  • The president appoints, as non-voting members, the Director of Legislative StaffAlumni Representative, the Parliamentarian, and the Sergeant-at-Arms. The State Advisor and four District Advisors are selected from the attending advisors at theSpring Conference.

Qualifications:
  • Each student officer must be enrolled in and complete a minimum of nine (9)semester classroom college credits (college prep classes do not count) with a grade point average of 2.5 each semester (including the semester they are elected).
  • No student will serve more then two years as an executive board member.

Duties:

President:
  • Shall be the primary spokesperson for FCSSGA
  •  Coordinates all lobbying efforts with the Director of Legislative Staff
  • Oversees projects and programs approved by the districts
  • Presides at executive board meetings, Presidents’ Assemblies, and state conference
  • Casts a vote in the event of a tie
  • Appoints all committee chairpersons
  • Appoints Sergeant-at-Arms, Parliamentarian and Director of Legislative Staff
  • Fills all vacancies from within the elected offices
  • Forms ad-hoc committees
  • Is a voting member of FCSAA Executive Committee and attend its meetings
  • May be invited to attend and give a report at the Council of Presidents Meetings.

Vice-President:
  • Assumes the duties and powers of the president in his/her absence
  •  Acts as a spokesperson for FCSSGA at the request of the President
  • Serves as the credential committee chairperson during the conference to secure the list of delegates and alternates at the conference
  • Maintains an accurate record of revenues and expenditures, including travel vouchers, and requests for reimbursement
  • Assist the conference host by collecting registration fees at the conference
  • Assist the president
  • Keeps a history of the year’s events and presents it to the incoming president
  • Is responsible for the FCSSGA Newsletter “Horizon”

Secretary:
  • Records, maintains and publishes accurate minutes of all executive board meetings, assemblies, and conferences
  •  E-mails said minutes to all member colleges
  • Assists the president
  • Is responsible for promoting and awarding the “Best of the Best Award” awarded at conference

District Coordinators:

  • Arranges and presides over all district meetings
  •  Coordinates all programs, projects and resolutions approved by the district
  • Operates directly under the state Vice-President
  • Submits monthly reports to the Vice-President on district activities
  • Sends district reports to the Vice-President for publication in the newsletter

Director of Legislative Staff:
  • Works with district coordinators and member campuses on local support efforts to legislative issues
  •  Prioritizes current and relevant issues affecting the community college students
  • Researches, compiles and provides a sample Issues Packet prior to the conference as set by constitution
  • Contacts and confirms knowledgeable speaks on the issues
  • Prepares official ballot to be used at conference for voting on issues to all membership campuses.

Sergeant-at-Arms:
  • Remains alert at conference to enforce standing rules
  •  Assists the president.

Parliamentarian:
  • Serves as the parliamentary authority
  •  Assists the president.

State Advisor:
  • Provides e-board with proposed budget for the fiscal year
  •  Attends all FCSSGA functions
  • Verifies e-board eligibility
  • Approves all expenditures
  • Responsible for all payments
  • Attends and be a voting member of the FCCAA Executive Committee meetings
  • Corresponds with all FJCCSGA Advisors
  • Holds briefing sessions with Jurisprudence Committees
  • Is elected to a two-year term

Co-State Advisor:
  • Assist the State Advisor
  • Learn and prepare for their following term

District Advisors:
  •  Attends all FJCCSGA and District functions
  •  Verifies eligibility of all District officers
  • Corresponds with all advisors in their district
  • Maintains regular contact with the District Coordinator
  • Ensures that the district coordinator attends all district meetings
  • Oversees the scheduling of all district functions
  • Assists the state advisor.